Operations · September 2026 · 5 min read
Automated Insurance Certificate & W-9 Renewal Tracking
Letting a subcontractor work on a job site with an expired general liability policy can bankrupt a general contractor during a claim. Here is how to automate compliance verification.
The Nightmare of Annual Audit Penalties
When your workers' compensation or general liability insurance company audits your books at the end of the year, they demand certificates of insurance (COIs) for every subcontractor paid. If a sub had a 1-day lapse in coverage, you are charged thousands in penalty premiums.
Automated Expiration Alerts and Portal Uploads
Our compliance engine tracks expiration dates for general liability, auto, and L&I policies. Thirty days before expiration, automated text and email alerts are sent to the sub's insurance agent with a secure 1-click upload portal, locking invoice payments until an active certificate is on file.
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